Meeting:Committee (2023-07-17)

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19 June 2023

Committee meeting

14 July 2023

4 September 2023

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

• Present: Alex Lum, Tom Hogarth, Bunty Avieson, Peter Neish, Kelly Tall, Amanda Lawrence and Belinda Spry.
• Apologies: Pru Mitchell, Jeremy Ludlow
• Absent:

Meeting opened: Monday 17 July 2023 5pm AWST / 6.30pm ACST / 7pm AEST

Previous meeting

Monday 19 June 2023 Meeting:Committee_(2023-06-19)

Decision

Decision: That the minutes of the Monday 19 June 2023 meeting be accepted.
Moved: Alex Lum; seconded: Tom Hogarth; outcome: approved

Notes:

Matters for decision

WikidataCon 2023 Invitation and Scholarship

Wikimedia Taiwan have offered WMAU a scholarship for one person from our affiliate/local community to attend the ESEAP roundtable session in person in Taipei during the WikidataCon 2023. They must take part in the ESEAP session, to exchange ideas about the Wikidata/LOD. Ideally looking for a representative who is actually leading/organising at least 1 or 2 related programs to attend. Each person will give a 15-20 minutes presentation, and all together have a roundtable discussion afterward. There will also be community members from Taiwan and other ESEAP communities that join the session with related backgrounds.

Proposal that Alex Lum be the WMAU representative. Alex is one of the most expert Wikidata people in Australia and can speak on the census project or other major initiatives relevant to the topics listed. Alex is already intending to go to Taiwan so he is willing and able to travel to the event. As Secretary and former President of WMAU he is also able to represent the chapter.

Motion (via Email): That Alex Lum be nominated as the WMAU representative to Wikidata Taiwan 2023 supported by WikidataCon Taiwan.

Decision

Decision: MOTION: That Alex Lum is the WMAU representative to Wikidata Taiwan 2023 supported by a WMF grant.
Moved: Amanda Lawrence; seconded: Kelly Tall; outcome: approved by email

Notes: Bunty and Pru away for this email vote

Matters for discussion

AGM Sun 6 August 2023 5pm (AEST)

Roles, reports and nomination process

Timeline:

• 9/07/2023 AGM notice sent to all currently financial members
• Saturday 22/07/2023 Nominations open. Nominations of members, by members to open positions made to agm@wikimedia.org.au (delivered to secretary, president & EO). Nomination must be seconded by another member, and accepted by the nominee (as email to the agm@wikimedia.org.au).
• Secretary loads nomination details to WMAU AGM web page
• Saturday 29/07/2023 Nominations close.

If an election is required:

• Sunday 30/07/2023 Election opens. Managed by neutral party with EO
• Friday 4/08/2023 Election closes

• Saturday 5/08/2023 AGM Proxy forms to be submitted to the Secretary contact@wikimedia.org.au
• Sunday 6/08/2023 AGM 5pm AEST held via Zoom video conference

Note: If there are not enough nominations people can nominate at the AGM meeting.