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Wikimedia Australia Inc.
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MINUTES
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Sunday 14 June, 18:00 AEST
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Meeting opened at 18:12
Introduction
Attendance
- Present: Steve,Gideon, Michael, Kerry, Craig, Charles, Andrew (joined 6:17pm), Gillian (observer)
- Apologies: Pru
- Absent:
Previous minutes
- Motion
- The minutes of the 1 June meeting be accepted:
- Moved: Steve
- Second: Gideon
- Abstain: Kerry, Craig
- Carried without dissent.
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Action items from previous meeting
- ACTION: Mike to email Craig and let him know (with regards to contact logging responsibility)
- ACTION: Steve to implement buttons in PayPal and on the wiki. - done)
- ACTION: Andrew to update details on membership page
- ACTION: Mike to install CiviCRM w/ Drupal for tracking memberships.
- Action: Steve to add "Call for presentations" button on Wiki main page. (not done - as call for presentations not ready)
- Action: Michael to finalise SSL purchase (not done)
Reports
Finance report
- Summary of reimbursements that have been distributed, reimbursements outstanding.
- 565.65 - Fremantle prison expenses & F2F
- 17.41 - Photo run VSP
- 801.63 - Berlin expenses
- 316.28 - Avalon air show VSP expenses
- Two outstanding reimbursements (in contact with people who are making claims)
- Two expected to come in soon (F2F meeting expenses, one other).
- Some meals from the F2F in November 2014 still to be claimed.
Membership report
- New memberships - Two new members have paid and welcome letters sent.
- Another is pending payment, invoice has been sent
Incoming correspondence
- Wikipedia help - email received regarding article title and replied to by Andrew, one outstanding regarding Laurie to be replied to by Andrew.
- Reflection on The Project interview - went pretty well. Email sent to Vic Police by Steve - no reply yet.
- Reflection on News.com.au article - also went well.
- Email from Angela regarding domain details - being forwarded to Adam (as tech contact). Treasurer as admin contact.
Agenda
Decisions
Perth trip - has been suggested that Steven and Michael go over for the weekend of 18-19 July.
- Perth meet-up
- Noongar project technical and policy discussions
- Toodyay WikiTown visit - learnings for east coast
- Improve East-West communications within WMAU
- Motion
- That Wikimedia Australia sends Steven Zhang and Michael Billington to Perth for the weekend of the Perth meetup (18-19 July). WMAU to cover reasonable costs associated according to the travel policy.
- Moved: Kerry
- Second: Gideon
- Support: Andrew, Charles, Craig (via email)
- Abstain: Michael, Steve
- Absent: Pru
- Carried without dissent.
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Discussion
- Organisational professionalisation (think IVR, website etc)
- IVR: Gen enq - Steve & Gideon
- Press: Gideon & Steve
- Donations, Steve, Gideon, Michael.
- Partnerships: Steve, Gideon, Andrew
- Blog, discussed use as source for sharing articles on social media, aggregating for newsletter.
- ACTION: Mike to send around invites to all comm members & Gillian for blog by 21 June.
- Community survey (15 mins, Steve to table). WMF are advising on Qualtrix account. Steven has a draft of the survey South Africa used. Will get feedback before publishing, as well as getting in touch with a professional contact regarding survey design.
- Conference discussion - 1 hour
- Discussion regarding SLQ MOU
- Craig sent revised copy on Friday
- 4.1(d) and 18.2 outstanding
- 4.1a to be amended from QLD to Australia. For signature block, some Melbourne person should sign it (Steve has the PO box key, identified as contact point in PEG also).
- Motion
- Subject to making the changes mentioned, Wikimedia Australia agrees to sign the MOU with SLQ, with Steve to sign as our representative.
- Moved: Kerry
- Second: Steve
- Support: Michael, Charles, Andrew
- Abstain: Gideon
- Absent: Pru
- Absent - Craig and Pru
- Carried without dissent.
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- ACTION: Kerry/Craig to contact SLQ to have MOU amended before 21 June.
- ACTION: Steve to sign updated MOU once sent (before next comm meeting)
- Discussion regarding call for presentations
- Regarding call for participation/travel assistance
- ACTION: Kerry and Charles to follow up on EventBrite by 21 June.
- ACTION: Gideon and Pru to finalise call for presentations.by 21 June
- ACTION: Michael & Andrew to finalise travel subsidy form.by 22 June
- ACTION: Steve to collaborate w/ Michael & Craig on setting up central notices by 21 June.
- ACTION: Kerry to follow up on catering - by 21 June.
- ACTION: Steve to invite Jimbo - by 21 June
- Contract of Gillian White
- General business - 5-10 mins
- Motion
- Steve to be reimbursed for stationery expenses approx $28 (if required)
- Moved: Kerry
- Second: Michael
- Abstain: Steve
- Carried without dissent.
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Next meeting: Monday 29 June at 20:00 AEST
Meeting closed 20:06.